Pay: $30-37/hr based on experience
Location: Hybrid in Framingham, MA; 2 days onsite (Tuesdays & Wednesdays)
Duration: 12 months initially
This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.
Responsibilities:
- Schedules and maintains multiple calendars of appointments and meetings
- Supports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely execution
- Coordinates travel itineraries and process expenses
- Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
- Involves appropriate Associates from other departments or divisions to resolve issues.
- May provide functional guidance and training to other Associates within department and across the Corporate functions, as needed
- Analyses operating practices and creates/revises systems and procedures as necessary
- Organizes and maintains files, record keeping systems, and office layout
- Oversees and monitors administrative projects. Performs other duties as required or directed
- Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
- Manage and administer department payroll and timekeeping
- Back-up Support to other Admins
- Manages and administers various documents and spreadsheets
- Acts as Proxy for certain systems as needed
- Support meetings, training and conferences with prep and logistics needs
- Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events
- Communicates pertinent information among appropriate departments
Qualifications:
- Administrative experience in a corporate setting required
- Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
- Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
- Excellent communication manner, solid written and verbal communication skills and be customer service oriented
- Able to effectively manage confidential and sensitive information
- Must thrive in a very busy atmosphere
- Proven success of juggling many things at one time and ability to shift gears and prioritize
- Willingness to learn, take direction well and be a team player
- Interest in Human Resources is a plus
- Ability to focus and get the job done while avoiding distractions
- Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical
- Strong ability to build relationships and collaborate with team members and other admins
- Great at being resourceful and leveraging relationships to problem solve