The Fountain Group is a national staffing firm and we are currently seeking an Operations Assistant for a prominent client of ours. This position is onsite in North Chicago, IL 60064. Details for the position are as follows:
Duration: 6-Month Contract
Pay Rate: $29–$31/hr
Schedule: Monday–Friday, 8:00 AM – 5:00 PM (40 hours/week; OT possible)
Position Overview
We are seeking an Operations Assistant to support contractor onboarding, compliance tracking, and system administration for a global Control of Work program. This role focuses on data entry, training coordination, and customer support for internal teams and external contractors within an EHS-driven environment.
The position plays a key role in establishing and maintaining contractor qualification records and ensuring smooth onboarding and compliance processes across systems.
Key Responsibilities
Top Required Skills
Preferred Skills (Not Required)
Ideal Candidate Profile
Work Environment
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Duration: 6-Month Contract
Pay Rate: $29–$31/hr
Schedule: Monday–Friday, 8:00 AM – 5:00 PM (40 hours/week; OT possible)
Position Overview
We are seeking an Operations Assistant to support contractor onboarding, compliance tracking, and system administration for a global Control of Work program. This role focuses on data entry, training coordination, and customer support for internal teams and external contractors within an EHS-driven environment.
The position plays a key role in establishing and maintaining contractor qualification records and ensuring smooth onboarding and compliance processes across systems.
Key Responsibilities
- Manage administrative setup and data entry within contractor compliance and training systems
- Support contractor onboarding by collecting documentation, setting up accounts, and coordinating approvals
- Provide training and guidance to contractors on system usage and compliance requirements
- Track qualification status, training completion, and compliance deadlines within databases
- Communicate with contractor company administrators to resolve documentation or compliance issues
- Assist EHS teams in maintaining accurate and organized contractor records
- Support continuous improvement of onboarding and compliance workflows
- Maintain organized records and ensure data accuracy across systems
Top Required Skills
- Strong Microsoft Office skills (especially Excel for tracking and reporting)
- Customer service and professional communication skills
- Data entry accuracy and attention to detail
- Ability to learn and navigate training and compliance systems quickly
- Organizational skills with ability to manage repetitive workflows efficiently
Preferred Skills (Not Required)
- Basic project coordination or administrative project support experience
- Familiarity with environmental health & safety (EHS) processes
- Experience working with contractor management or onboarding systems
Ideal Candidate Profile
- Highly organized with strong workflow management abilities
- Comfortable supporting both internal teams and external contractors
- Strong problem-solver with ability to adapt in a structured but evolving system environment
- Able to manage repetitive tasks while maintaining accuracy and consistency
- Interested in compliance, training, and administrative system support
Work Environment
- Office-based, seated administrative role
- Fast-paced, compliance-driven environment supporting contractor operations
- Collaboration with EHS teams and external contractor organizations
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy
#LI-SL2