Associate Director, Global Scientific Communications & Congress Lead

Details for the position are as follows:

• Rate: $85-100 an hour
• 6-month contract to start with the possibility of extension or conversion depending on performance and business needs
• Location: Remote

Job Description:

• Lead the end-to-end planning and execution of the integrated US congress plans, in close collaboration with cross-functional partners
• Lead congress planning and execution including oversight of content development and design for the medical affairs booth, collection and generation of scientific insights, planning of scientific symposia and organization of the pre- and post-congress reports
• Manage congress related logistics from a Medical Affairs perspective, including project management, agency coordination, risk/issue management in close collaboration with Medical and other cross-functional partners.
• Build and maintain the annual congress plans including the agreed upon tactics, following established templates and processes
• Support other medical communications activities for the TA Scientific Communications team, with focus on US congresses
• Provide and lead high level strategic thinking for innovative congress strategies in developing and disseminating Takeda’s scientific and medical data
• Ensure high scientific quality, alignment with medical strategy and adherence to compliance and legal requirements
• Ensure and communicate regular updates to relevant key stakeholders to facilitate ongoing functional and regional planning and inform dependencies
• Create a spirit of cooperation and collaboration and foster an environment of psychological safety and open communication in the establishment and execution of annual asset strategies, objectives, tactics and priorities
• Ensure all of activities are conducted according to Takeda’s standards, SOPs, applicable working instructions and industry standards
• Bring deep subject matter expertise on innovative and compliant strategies, tactics and policies
• Ensure that all projects remain on strategy, within budget, and are executed in a timely manner
• Oversee budget, financial forecasting, and vendor management with attention to detail

Required Skills:

• Bachelor’s degree required; advanced scientific/healthcare degree preferred (MS/PhD/PharmD/MD or equivalent experience).
• Minimum 5 years of experience (for candidates with doctoral degrees) or 7 years of experience (for candidates with master’s degrees) experience in biopharma Medical Affairs, Medical Communications, Scientific Communications, Medical Education, or congress strategy/execution.
• Demonstrated experience leading major medical congress planning and execution within a matrix environment.
• Strong project/program management skills: timelines, dependencies, stakeholder alignment, risk management, and vendor oversight.
• Strong scientific writing/editing and presentation skills; ability to translate complex data into clear scientific communications.
• Demonstrated ability in coordinating and implementing simultaneous projects within a complex global matrix and align region and country-specific priorities into a unified approach that meets multiple stakeholder needs
• Experience and knowledge of compliant medical/scientific content development and review processes.

Preferred
• Dermatology and/or Immunology therapeutic area experience.
• Experience with Microsoft 365 collaboration tools (Teams, SharePoint, PowerPoint, Excel) and structured workflow tracking.

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