The Fountain Group is currently seeking a Vendor Management Specialist for a prominent client of ours. This position is remote (local to 60064). Details for the position are as follows:
Vendor Management Specialist (Vendor Onboarding) – W2 ContractLocation: Remote (Optional onsite at local office)
Duration: 12-month contract with potential to extend or convert based on performance and budget
Pay Rate: $40–$48/hour (W2)
Overview
We are seeking a highly organized and communication-driven Vendor Management Specialist to support the end-to-end lifecycle of third-party vendors, with a strong emphasis on vendor onboarding. This role involves working across multiple departments and managing a high volume of detailed documentation, ensuring vendors meet all internal quality and compliance requirements.
This is an excellent opportunity for someone who thrives in a fast-paced, process-heavy environment and is comfortable navigating complex forms and stakeholder communication at all levels, including senior leadership.
Important Notes
- Role is remote, but candidates may choose to work onsite at a local office
- Equipment must be picked up onsite (laptop cannot be shipped)
- Focus is on non-product vendors (no direct consumer impact)
- Heavy documentation environment, including extensive quality questionnaires (up to ~25 pages, 40 questions per page)
Key Responsibilities
Vendor Onboarding
- Manage the onboarding process for new vendors from initiation through activation
- Coordinate collection and review of required documentation (compliance forms, tax forms, insurance, etc.)
- Guide vendors and internal stakeholders through complex onboarding requirements
- Support completion of large-scale quality questionnaires required by internal quality teams
- Partner with Quality and IT teams to ensure documentation is reviewed and approved
- Maintain accurate vendor records and ensure compliance with internal policies
- Coordinate structured offboarding activities, including documentation and account closure
- Ensure completion of contractual and operational requirements
- Partner with internal teams to revoke access and finalize vendor records
- Assist with financial reconciliation and outstanding items
- Maintain vendor data and documentation repositories
- Track onboarding progress, compliance status, and deadlines
- Support audits and reporting needs
- Identify process improvements to enhance efficiency and reduce risk
Top Skills Required
- Exceptional communication skills (must be comfortable working with VP and Director-level stakeholders)
- Strong professionalism and ability to manage high-visibility interactions
- Proven ability to handle large volumes of detailed documentation
Required Qualifications
- Bachelor’s degree required
- 2–5 years of experience in:
- Vendor management
- Vendor onboarding
- Procurement or third-party risk management
- Demonstrated experience in communication-heavy roles with cross-functional stakeholders
- Experience working in documentation-heavy environments
Preferred Background
- Experience in industries with heavy documentation requirements (e.g., mortgage, financial services, regulated environments)
- Familiarity with vendor management or ERP systems (SAP, Oracle, Coupa, etc.)
- Experience supporting compliance or quality-driven processes
Key Competencies
- Detail-oriented with strong organizational skills
- Ability to manage multiple workflows and deadlines
- Strong problem-solving and process improvement mindset
- High level of accountability and ownership
Ideal Candidate Profile
- Has worked in vendor management or vendor onboarding roles
- Comfortable being “in the weeds” with extensive forms and documentation
- Able to clearly explain complex requirements to a wide range of stakeholders
- Thrives in structured, process-driven environments with high expectations for accuracy
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