We are a national staffing firm and are currently seeking an Administrative Assistant (hybrid) . This position is located in Framingham, MA (01701) Details for the position are as follows:
- Pay rate up to $29hr based on experience
- This is a hybrid role, onsite every Tuesday and may need to flex occasionally depending on needs (all other days are remote).
- 5+ months contract - (potential to extend or convert based on performance & budget).
- Main administrative support to Talent Acquisition leaders.
- Manage complex and dynamic calendars, expenses and travel arrangements.
- Serve as a primary point of contact, handling sensitive and confidential information with discretion.
- Demonstrates high emotional intelligence by building positive relationships, adapting to diverse personalities, and handling sensitive situations with empathy and professionalism.
- Effectively communicates critical information across departments to ensure alignment, clarity, and timely decision-making.
- Involve appropriate Associates from other departments or divisions to resolve issues.
- Invoice management: Annual organization and timely processing of invoices.
- Coordinate meetings and events, including scheduling, catering, room bookings, and follow-up.
- Key event planning for organizations team summit meeting(s)
- Adhoc responsibilities include; ordering gifts, flowers and managing the delivery of those items.
- Oversee and monitor administrative projects. Performs other duties as required or directed.
- Responds to questions, requests, and research information.
- Administrative experience in a corporate setting preferred
- 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses
- Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
- Demonstrates exceptional written and verbal communication skills, maintains a professional demeanor, and delivers outstanding customer service.
- Strong ability to build relationships and collaborate with local and remote team members and other admins.
- Superior organizational and administrative skills with the ability to multitask, maintain strong attention to detail, and prioritize in a fast-paced environment.
- Able to effectively manage confidential and sensitive information.
- Ability to perform and execute with minimal supervision.
- Willingness to learn, take direction well and be a team player.
- Ability to focus and get the job done while avoiding distractions.
- Great at being resourceful and leveraging relationships to solve problems.
- Understanding of change management.
- Understanding of the budget management.