The Fountain Group is currently seeking an Administrative Assistant for a prominent client of ours. This position is located in Framingham, MA. Details for the position are as follows:
Administrative Assistant (Legal Team Support)
- Duration: 6 Months (LOA Coverage)
- Schedule: 36.25 hours per week
- Work Arrangement: Hybrid – 2 days onsite (team is flexible on which 2 days to support mail rotation)
- Pay Rate: $25.60 – $35.20 per hour
Major Areas of Responsibility
- Provide diversified administrative support to the VP of Labor & Employment Legal and two AVPs
- Manage and maintain multiple calendars, appointments, and meetings
- Respond to inquiries, research information, and interface with internal and external stakeholders on complex and confidential matters
- Involve appropriate associates from other departments to resolve issues
- Process settlement check requests
- Organize and maintain files, records, and matter management systems
- Coordinate and organize meetings (catering, room bookings, logistics, follow-up)
- Manage and administer documents and spreadsheets
- Act as proxy for certain internal systems as needed
- Support department mail rotation, including opening and scanning mail
- Assist with meeting, training, and conference preparation and logistics
- Coordinate travel arrangements and process expense reports
- Provide additional administrative support to the Legal Team as needed
- 2-3+ years of administrative assistant experience
- Excellent written and verbal communication skills
- Strong interpersonal skills and ability to manage confidential information
- Demonstrated diligence, attention to detail, and follow-through
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
- Legal office experience strongly preferred (legal admin/legal assistant)
- Associate’s degree or equivalent certificate program preferred
- Experience with legal, matter management, and document management systems
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