We are a national staffing firm and are currently seeking an Executive Assistant for a prominent client of ours. This position is based in Chicago, IL. Details for the position are as follows:
Job Description:
Pay: $25–$35/hr to start
Duration: 3-month assignment with potential for extension or conversion based on performance and budget
Schedule: Monday–Friday | 40 hours/week | Hybrid (4 days onsite, 1 day remote)
Key Responsibilities
- Provide high-level administrative support to the CHRO, including managing complex calendars, prioritizing and scheduling meetings with urgency and confidentiality, coordinating travel arrangements, processing expense reports, and professionally handling phone calls.
- Oversee communications and logistics, such as proofreading and composing internal and board-level correspondence, organizing meetings and events, preparing briefing materials, and ensuring professional interactions with internal and external stakeholders.
- Manage special projects and independent tasks with a high level of accuracy, attention to detail, and discretion. Deliver excellent customer service while supporting the CHRO and contributing to the overall professionalism and reputation of the organization.
Qualifications
- Bachelor’s degree in Business Management or a related field — Required
- Minimum of 4+ years supporting C-level executives — Required
- Proven experience managing complex calendars and travel arrangements — Required
- Proficiency in Concur for travel and expense management — Required
- Strong skills in Microsoft Office, particularly Outlook — Required