Pay: $40-42.91/hour, W2 only
HYBRID - onsite Tues, Weds, Thurs
Duration: 6 mo with extension based on performance, client need
Seeking an Executive Administrative Assistant with experience within the pharmaceutical industry.
Required Years of Experience: 5-7 years with progressive/increase of responsibilities
Top 3 Required Skill Sets: Experience supporting multiple leaders, attention to detail, able to work independently with little supervision, able to pivot quickly when priorities change at a moment's notice.
Top 3 Nice to Have Skill Sets: mature, calm, friend, approachable demeanor.
Unique Selling Point of this role: while the volume of work and deadlines can be daunting, the exec directors and others in the dept are reasonable, fair and supportive.
Specific job responsibilities:
• Provides administrative support to an executive and select team members for calendar management and travel arrangements.
• Manage new hire and contract worker onboarding process to include scheduling introductory meetings, initiate IT onboarding equipment ordering, request/assign workspace.
• Process POs using SAP system.
• Prioritize workload involving multiple projects, timelines over several time zones.
• Familiar and verse at using software programs (MS Office, Teams and SharePoint Online).
• Under manager's direction, create draft reports, documents, presentations, and templates using raw data. Incumbent may also gather data using internet searches.
• Responsible for coordinating events which includes the planning, organizing and implementation of several event activities.
• Liaise with guests to assess needs and coordinate activities such as travel, hotel, expense reports and tools and materials for presentations.
• Correspond directly with vendors/suppliers.
• Act as a resource to other administrative assistants and have working knowledge as back up to the Administrative Coordinator if they are out of the office.
• Keep the bigger picture in mind and influence workflows accordingly.
HYBRID - onsite Tues, Weds, Thurs
Duration: 6 mo with extension based on performance, client need
Seeking an Executive Administrative Assistant with experience within the pharmaceutical industry.
Required Years of Experience: 5-7 years with progressive/increase of responsibilities
Top 3 Required Skill Sets: Experience supporting multiple leaders, attention to detail, able to work independently with little supervision, able to pivot quickly when priorities change at a moment's notice.
Top 3 Nice to Have Skill Sets: mature, calm, friend, approachable demeanor.
Unique Selling Point of this role: while the volume of work and deadlines can be daunting, the exec directors and others in the dept are reasonable, fair and supportive.
Specific job responsibilities:
• Provides administrative support to an executive and select team members for calendar management and travel arrangements.
• Manage new hire and contract worker onboarding process to include scheduling introductory meetings, initiate IT onboarding equipment ordering, request/assign workspace.
• Process POs using SAP system.
• Prioritize workload involving multiple projects, timelines over several time zones.
• Familiar and verse at using software programs (MS Office, Teams and SharePoint Online).
• Under manager's direction, create draft reports, documents, presentations, and templates using raw data. Incumbent may also gather data using internet searches.
• Responsible for coordinating events which includes the planning, organizing and implementation of several event activities.
• Liaise with guests to assess needs and coordinate activities such as travel, hotel, expense reports and tools and materials for presentations.
• Correspond directly with vendors/suppliers.
• Act as a resource to other administrative assistants and have working knowledge as back up to the Administrative Coordinator if they are out of the office.
• Keep the bigger picture in mind and influence workflows accordingly.