Bill: $40.62-$52.34
Pay: $28.01-$34.89
Spread: 236.16-362.29
MU: 45-50%
Duration: 7 mo
The Administrative Assistant will support 3 VPs within Global Sourcing and Procurement. This position is hybrid in office and requires office days that align with the team (Onsite every Tuesday at the Marlborough location and 2-3 days to support leadership roundtable in September in Framingham office). This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively.
Schedules and maintains multiple calendars of appointments and meetings. This Admin will be managing calendars in different time zones (Canada and Europe), therefore attention to detail is important.
Coordinates travel itineraries and process expenses
Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
Involves appropriate Associates from other departments or divisions to resolve issues.
Organizes and maintains files, record keeping systems, and office layout
Oversees and monitors administrative projects. Performs other duties as required or directed
Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
Back-up Support to other Admins
Manages and administers various documents and spreadsheets
Responsible for creating and updating Powerpoint decks
Acts as Proxy for certain systems as needed
Support meetings, training and conferences with prep and logistics needs
Plans and participates in department initiatives such leadership meetings.
Communicates pertinent information among appropriate departments
36.25 hour work week, but may increase depending on business needs
Requirements:
Administrative experience in a corporate setting required. We are looking for Senior level talent
Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
Excellent communication manner, solid written and verbal communication skills and must be customer service oriented
Able to effectively manage confidential and sensitive information
Must thrive in a very busy atmosphere
Proven success of juggling many things at one time and ability to shift gears and prioritize
Willingness to learn, take direction well and be a team player
Ability to focus and get the job done while avoiding distractions
Former experience scheduling meetings, managing multiple different time zone calendars, arranging travel schedules and processing expenses critical
Strong ability to build relationships and collaborate with team members and other admins
Great at being resourceful and leveraging relationships to problem solve
Pay: $28.01-$34.89
Spread: 236.16-362.29
MU: 45-50%
Duration: 7 mo
The Administrative Assistant will support 3 VPs within Global Sourcing and Procurement. This position is hybrid in office and requires office days that align with the team (Onsite every Tuesday at the Marlborough location and 2-3 days to support leadership roundtable in September in Framingham office). This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively.
Schedules and maintains multiple calendars of appointments and meetings. This Admin will be managing calendars in different time zones (Canada and Europe), therefore attention to detail is important.
Coordinates travel itineraries and process expenses
Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
Involves appropriate Associates from other departments or divisions to resolve issues.
Organizes and maintains files, record keeping systems, and office layout
Oversees and monitors administrative projects. Performs other duties as required or directed
Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
Back-up Support to other Admins
Manages and administers various documents and spreadsheets
Responsible for creating and updating Powerpoint decks
Acts as Proxy for certain systems as needed
Support meetings, training and conferences with prep and logistics needs
Plans and participates in department initiatives such leadership meetings.
Communicates pertinent information among appropriate departments
36.25 hour work week, but may increase depending on business needs
Requirements:
Administrative experience in a corporate setting required. We are looking for Senior level talent
Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
Excellent communication manner, solid written and verbal communication skills and must be customer service oriented
Able to effectively manage confidential and sensitive information
Must thrive in a very busy atmosphere
Proven success of juggling many things at one time and ability to shift gears and prioritize
Willingness to learn, take direction well and be a team player
Ability to focus and get the job done while avoiding distractions
Former experience scheduling meetings, managing multiple different time zone calendars, arranging travel schedules and processing expenses critical
Strong ability to build relationships and collaborate with team members and other admins
Great at being resourceful and leveraging relationships to problem solve