Job Title: Medical Event Planner
Location: Remote
Pay Rate: $32–$33/hour
Employment Type: Full-Time, Contract (2 Years)
Travel: Up to 25% Domestic Travel
Position Summary:
A leading organization in the healthcare sector is seeking a detail-oriented and experienced Meeting Planner to manage all aspects of planning and executing medical education programs. This role will work closely with internal stakeholders to deliver high-quality, compliant, and customer-focused events. Ideal candidates will have a strong background in event logistics, excellent communication skills, and experience in the medical or healthcare industry.
Key Responsibilities:
Event Planning & Management
- Plan and execute Medical Education programs, Advisory Boards, and Innovation Councils.
- Oversee end-to-end logistics: site selection, venue sourcing, contract negotiation, production/AV, ground transportation, F&B, registration, and onsite support.
- Prepare and manage event budgets; handle reconciliation and expense reporting.
- Coordinate logistics for meetings with 40–100 attendees.
- Maintain relationships with hotels, AV vendors, and other key partners.
- Ensure all activities comply with regulations and company policies regarding interactions with Healthcare Providers (HCPs).
- Troubleshoot issues onsite and ensure smooth execution.
Compliance & Reporting
- Manage regulatory reporting, including Open Payments and other disclosures.
- Maintain full compliance with all relevant laws, codes of conduct, and internal policies.
Additional Duties
- Monitor industry trends and propose creative, effective improvements to event planning processes.
- Perform other duties within the scope of the role, as assigned.
Qualifications:
- Bachelor’s Degree (Required)
- 2–4 years of experience in event or meeting planning (medical/healthcare industry preferred)
- Experience with Cvent and/or CERTAIN event management software (Preferred)
- Strong understanding of event logistics, budgeting, and compliance protocols
Core Competencies:
- Excellent time management and organizational skills
- Strong verbal and written communication abilities
- Attention to detail and commitment to high-quality execution
- Ability to work under pressure and adapt to changing priorities
- Strong interpersonal and customer service skills
- Willingness to travel domestically up to 25%
- Flexible schedule, including occasional evenings/weekends as needed
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