Position: Administrative Assistant – Fragrance Team (Maternity Leave Coverage)
Location: Onsite – Clark, NJ
Pay Rate: $28.37/hr
Duration: 6 Months
Shift: Standard Shift
Job Summary:
Seeking a detail-oriented Administrative Assistant to support the Fragrance Team during a 2025 maternity leave. The ideal candidate will assist with day-to-day administrative and coordination duties, product management, and sample preparation within a dynamic and collaborative environment.
Key Responsibilities:
- Provide administrative and organizational support to the Fragrance Team.
- Organize and maintain product samples and ensure proper storage after use.
- Track inventory and notify the team when items need to be reordered.
- Categorize and label fragrance and beauty products across multiple categories (Hair, Skin, Cleansers, Makeup, etc.).
- Create and update brand portfolios using PowerPoint and Excel, including product lines, names, sub-lines, and images.
- Assist with preparing and shipping product samples to vendors and internal teams.
- Make samples in the lab (training and guidance will be provided).
- Support competitive analysis by compiling data and visuals on market products.
Qualifications:
- 2–4 years of prior administrative experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong multitasking and prioritization skills.
- Excellent written and verbal communication skills.
- Ability to collaborate with team members at all levels of the organization.
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